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Vendor FAQ

EPIC Women's Conference

What are the exhibit hall hours?

The EPIC Women’s Conference exhibit hours are Friday, August 9th, 2023, from 12:30 pm – 8:00 pm, and Saturday, August 10th, 2023, from 8:30 am – 5:30 pm. Vendors should arrive no later than 7:00 am to begin setting up their booths.  

What kinds of exhibitors do you accept?

We accept exhibitors whose products and services align with our attendees. Due to limited exhibit space, we prioritize vendors with products.  We will only accept a limited number of vendors with services only. Email our team at admin@epicwomensconference.com if you have questions.

How do I become a vendor at EPIC?

Complete the Vendor Application and submit it with full payment.  All applications will be reviewed for approval.  We will review applications to see if the vendor products/services align with our attendees and that no other competing/similar vendor has been approved. If accepted, you will receive a confirmation email. If your application is not approved, we will issue an immediate refund. In all other cases, vendor fees are nonrefundable.

What is the deadline to apply?

Vending tables are available until sold out; however, we have a very limited number available. Therefore, it’s highly recommended to apply sooner than later.

How much does it cost to be a vendor?

The cost of a table is $300

What is included with my exhibitor fee?

Each vendor receives the following:

- 8’ table, two (2) chairs
- Black Table cloth
- Two (2) All Access Passes for EPIC 2024

We require at least one person to man the vendor table during high-traffic times. Vendor can close booths during workshops and keynotes.

Can I serve food/beverages at my booth?

No.

Do vendors have to be women?

No. However, the vendor’s products should appeal to women.

How long must a vendor stay in the exhibit space?

Each vendor is expected to remain for the duration of the conference.

Are vendor fees refundable?

No. Vendors’ fees are nonrefundable and nontransferable.

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